Showing sample format for 20–100 bed PG properties in Bangalore, Pune & Hyderabad:
Formulas Included in Download| Room | Bed ID | Sharing | Resident Name | Phone | Rent (₹) | Deposit (₹) | Status | Next Due |
|---|---|---|---|---|---|---|---|---|
| 101 | Bed A | 2-Sharing | Aditya Sharma | 9876543210 | ₹9,500 | ₹15,000 | Paid | 05 Nov 2026 |
| 101 | Bed B | 2-Sharing | Rohan Verma | 9812345678 | ₹9,500 | ₹15,000 | Overdue | 05 Oct 2026 |
| 102 | Bed A | Single Room | Pooja Hegde | 9789012345 | ₹16,000 | ₹25,000 | Paid | 01 Nov 2026 |
| 103 | Bed A | 3-Sharing | Vikas Kumar | 9654321876 | ₹7,500 | ₹10,000 | Due | 20 Oct 2026 |
| 103 | Bed B | 3-Sharing | Sanjay Reddy | 9543210987 | ₹7,500 | ₹10,000 | Paid | 05 Nov 2026 |
| 103 | Bed C | 3-Sharing | — Vacant Bed — | — | ₹7,500 | ₹0 | Vacant | Available Now |
Why 80% of PG Owners Upgrade from Excel in 3 Months
- •Wasting 3–5 days every month matching UPI screenshots with bank statements.
- •Manual WhatsApp text typing: “Bhaiya rent bhej do” to 40+ tenants.
- •No digital Aadhaar KYC vault; paper photocopies get lost in drawers.
- •Wardens accidentally overwrite formulas or delete move-in records.
- ✓0% Fee 1-Tap UPI Links: Pre-filled with room, bed, and exact amount.
- ✓Automated WhatsApp Reminders: Sent at 3 days before, on due date, and every 3 days late.
- ✓Self-Serve Digital Check-In: Tenants upload photos & Aadhaar from phone in 2 mins.
- ✓Sub-Meter EB Splitter: Auto-split room electric bills by bed count in 1 click.
Related PG Management Tools & Operating Guides
Calculate break-even occupancy percentage, net profit margins, and vacant bed losses.
Split commercial or domestic sub-meter kWh usage accurately across room residents.
Detailed comparison of spreadsheet tracking versus automated bed-sharing software.
What details should a PG bed register capture?
A complete PG bed ledger must record Room Number, Bed identifier (e.g., Bed 101-A), Sharing Category (Single, Double, Triple), Tenant Name, Mobile Number, Monthly Rent, Food/Mess Preference, Security Deposit Received, Current Due Status, and Next Billing Date.
Is police verification legally mandatory for paying guest accommodations?
Yes. In Bengaluru, Pune, Hyderabad, and Delhi NCR, local police regulations mandate submitting tenant personal details, permanent addresses, and photo IDs within 7 days of move-in. Failure to maintain records can result in municipal fines or trade license cancellation.
How can I migrate my current PG register from Excel to TenantsFlo?
You can set up your PG rooms, beds, and tenants in TenantsFlo in under 2 minutes. The platform provides a visual Bed Matrix that tracks occupied, vacant, and overdue beds in real time, with built-in 1-tap WhatsApp payment links.
Abdulla Harris
Verified Legal EditorBuilding Owner & Landlord Legal Specialist
Abdulla Harris is an active property owner and rental operations specialist. He leads legal and compliance editorial at TenantsFlo, focusing on Indian Rent Control Acts, Model Tenancy Act 2021 implementations, state-level stamp duty guidelines, and automated landlord workflows.