Automate individual bed allocations, track room sharing in real-time, collect fees on WhatsApp via Google Pay & PhonePe, and manage student KYC — without forcing residents to install any app.
No credit card required · Free 30-day trial · Instant setup
A Hostel Management System (HMS) is a specialized cloud software platform engineered to automate the operational workflow of shared-accommodation facilities, student hostels, and co-living residences. Unlike general rental software that only manages whole flats, an HMS tracks occupancy at the granular bed level (building, floor, room, and specific bed).
Modern Indian HMS platforms streamline room allocation, automated WhatsApp fee collection, Aadhaar identity verification, sub-meter AC electricity billing, and mess/dining plans, replacing vulnerable paper register diaries with real-time cloud visibility.
Click on the rooms and beds below to experience how TenantsFlo tracks sharing types, active occupants, and vacant beds in real-time.
Click any room or bed below. Adjust sub-meter units or toggle food dues to watch how TenantsFlo calculates per-occupant shares and prepares the WhatsApp bill instantly.
Rohan Sharma · +91 98765 43210
Kartik Mohan · +91 98451 22334
Greenwoods PG & Co-Living
Official Rent Automation
Hi Rohan 👋
Here is your monthly invoice for Room 101 · Bed 101-A:
Set up your PG rooms, beds, and sub-meters in under 3 minutes.
Everything your wardens, managers, and accountants need to run a 20-bed to 500-bed hostel smoothly.
Track live occupancy at individual bed level
Visual room-and-bed grid organized by building and floor. Track single, double, triple, and four-sharing beds in real-time. Know instantly who occupies which bed, their admission date, and vacancy status.
Direct GPay, PhonePe & Paytm payment links
No heavy app required for students or parents. Send polite, branded monthly fee reminders directly on WhatsApp with 1-tap UPI deep-links. Money lands straight in your bank account at 0% transaction cost.
Contactless check-in and secure document vault
Students scan a front-desk QR code or open a WhatsApp link to upload Aadhaar, college/work ID, passport photo, and parent/guardian contact details. Export ready-to-submit police verification reports in 1 click.
Toggle with food vs room-only per occupant
Hostels offer diverse meal plans. Flexibly assign "With Food (3 Meals)" or "Room Only" per bed. System automatically computes accurate monthly totals, eliminating disputes over dining charges.
Fair AC & room power allocation
Enter opening and closing sub-meter units for each room. The software automatically applies state electricity board slab tariffs (BESCOM, MSEDCL, DHBVN, etc.) and splits the bill among active roommates.
Itemized, dispute-free exit statements
When a resident vacates at the end of the semester, generate a complete settlement ledger in 3 seconds: Security Deposit − Notice Shortfalls − Unpaid Electricity − Maintenance Deductions = Net Refund Due.
Why private student hostels and PG operators choose TenantsFlo over expensive university campus software or manual paper diaries.
| Feature / Capability | TenantsFlo (Private Hostels) | SpaceBasic / Campus ERP | Paper Register / Excel |
|---|---|---|---|
| Target User | Private student hostels, PGs & co-living operators (10 to 500 beds) | Large universities & enterprise campuses (2,000+ beds) | Small operators using paper diaries & registers |
| Pricing Structure | Affordable monthly subscription in ₹ (Simple per-property pricing) | Enterprise annual contracts (Often lakhs of rupees/year) | Free (but costs hours of lost time and unpaid dues) |
| Setup & Onboarding Time | 5 Minutes — Self-serve signup, start adding rooms immediately | 4 to 8 Weeks — Heavy enterprise implementation and IT setup | Immediate (Manual writing) |
| Student App Download Required? | NO — 100% WhatsApp native (Zero friction for students/parents) | YES — Mandatory app download for students and wardens | NO (Purely manual paper records) |
| Automated WhatsApp UPI Reminders | YES — Pre-filled Google Pay, PhonePe & Paytm links | Usually web payment gateway (with 2% transaction convenience fees) | NO — Warden must knock on doors or call repeatedly |
| Electricity Sub-Meter Splitting | YES — Built-in sub-meter calculator per room | Limited / Requires smart IoT meter hardware integration | NO — High-friction manual math on paper calculators |
| Digital Aadhaar KYC & Police Reports | YES — Contactless QR check-in & 1-click police verification | YES — Campus ERP integration | NO — Physical photocopies stored in cardboard files |
Need a customized demonstration for your hostel? Our team can set up your exact floor plan and room numbers for a live demo.
Built for high student turnover, state electricity board rules, and local police verification guidelines.
India’s premier student coaching capital for NEET and JEE. Manage 50 to 500+ student beds, automate mess and AC power bills, and send fee reminders directly to parents on WhatsApp.
Student housing near engineering colleges (MSRIT, PES, RVCE) and IT professional hostels. Instant bed-level vacancy tracking and automated BESCOM electricity sub-meter calculations.
The Oxford of the East. Manage student hostels near Symbiosis, MIT, and Fergusson alongside young IT workforce co-living accommodations.
Delhi University student hostels, UPSC aspirants in Rajinder Nagar, and Greater Noida university campuses with automated Aadhaar KYC and digital rent collection.
High-density tech coaching students and IT professionals. 1-click room sub-meter splitting, food toggles, and zero-brokerage vacancy filling.
Clear answers to the most common questions from hostel owners, wardens, and operators.
A Hostel Management System (HMS) is a digital software platform that automates the daily operations, bed allocations, room sharing, fee collections, student KYC, and resident services of student housing, working-professionals accommodations, and private PGs.
TenantsFlo provides a visual room-and-bed matrix. When you create a room, you specify its sharing type (e.g., Single, Double, Triple, 4-Sharing). Each individual bed is tracked with its own status (Available, Occupied, Reserved). You can click any vacant bed to assign a student, set their custom rent and meal plan, and track move-in dates without confusing roommate records.
No! Unlike traditional enterprise software that forces students to download heavy apps, TenantsFlo operates natively over WhatsApp. On fee due dates, students (and their parents) receive a professional WhatsApp notification containing a direct 1-tap UPI deep-link for Google Pay, PhonePe, and Paytm. They tap, enter their UPI PIN, and pay in 5 seconds.
SpaceBasic and similar enterprise tools are built for massive 5,000-student university campuses with long sales cycles, costly annual contracts, and mandatory app installs. TenantsFlo is purpose-built for private hostels, student PGs, and multi-property operators who need a fast, affordable tool they can set up in 5 minutes with zero IT overhead and WhatsApp-first communication.
Yes. Each bed can be marked as "With Food" or "Room Only", and the system calculates monthly mess dues automatically. For electricity, simply input monthly opening and closing meter units for the room; TenantsFlo applies your state DISCOM slab tariffs and splits the power bill evenly among active occupants for that month.
You can display a QR code at your hostel reception or send a check-in link over WhatsApp to admitted students. The student fills in their details, permanent address, emergency guardian contacts, and uploads Aadhaar photos from their phone. TenantsFlo securely vaults the records and allows you to download pre-formatted police verification reports anytime.
Replace messy paper registers with a modern bed matrix. Collect fees on time without awkward warden calls.
Zero setup fee · Cancel anytime · Full phone & WhatsApp support