Property Management Softwarein India, Compared
A spreadsheet, a society app and a US property platform are all reasonable answers to different questions. Here is which question each one answers — and which one you are actually asking.
What each option is actually for
Four ways landlords manage property in India, side by side.
| Criterion | TenantsFlo | Spreadsheets | Society apps | Global PM software |
|---|---|---|---|---|
| Built for | Landlords renting out their own properties | Anything you set up yourself | RWAs and gated communities | US-based property managers |
| Priced in | ₹, per property you manage | Your time | Usually billed to the society | USD, typically per unit |
| Rent tracking in ₹ | Yes — per unit, per month | Manual formulas you maintain | Focused on society dues, not tenancy rent | Yes, in dollars |
| Automatic rent reminders | Yes, before and after the due date | No | For society dues, not your tenant rent | Yes |
| Tenant and deposit records | Yes, per tenancy | Manual | Partial — resident records, not tenancies | Yes |
| Per-building income and expense | Yes, with exportable reports | Only what you build | At society level | Yes |
| Works for a single flat | Yes | Yes | Usually needs a whole society to adopt it | Yes, but priced for larger portfolios |
Descriptions of other kinds of software are a general summary of what each is built for, not a review of any specific product. Features and pricing at other vendors change — check their own sites for current details.
Calculate Your Time & Money Saved with TenantsFlo
See how much manual WhatsApp chasing costs you each month vs automated rent tracking.
Equivalent to 34.5 full working days saved from manual WhatsApp rent reminders.
Where each one fits
None of these is the wrong answer. They are answers to different questions.
Spreadsheets
Free and completely flexible. The cost is your time: nothing sends a reminder, nothing keeps a deposit history, and every mistake is silent until a tenant disputes it.
Society and community apps
MyGate, NoBrokerHood and ADDA manage a community — gate security, visitors, society dues. They serve the RWA as a whole, not an individual landlord tracking rent across the flats they own.
Global property management software
Buildium, AppFolio and DoorLoop are built around US leasing: dollar pricing, US lease workflows, US screening. Capable tools, but the rental process they automate is not the Indian one.
What TenantsFlo does
The landlord’s side of property management, in rupees.
Rent tracking in ₹, per unit
Every flat tracked independently. One view across everything you own.
Automatic rent reminders
Reminders go out before and after the due date, so chasing rent stops being your job.
Tenant and deposit records
Who is in which flat, since when, and what they paid to move in.
Per-building P&L
Income against expenses for each property, exportable for your accountant.
Maintenance and society charges
Track maintenance, sinking fund and other charges per unit.
One account, many properties
Properties in different cities stay separate but roll up into one portfolio view.
Priced per property, not per unit
A 20-flat building is one property. Choosing a 3, 6 or 12 month billing cycle takes 10%, 20% or 30% off.
Starter
₹499
per month
1 property
Growth
₹999
per month
2–4 properties
Portfolio
₹1,999
per month
5–10 properties
More than 10 properties? and we will price it for what you manage.
Built for how Indian landlords work
Rent in ₹, reminders on the 1st, maintenance and society charges accounted for.
Common questions
How is this different from MyGate or NoBrokerHood?
Why not just use a spreadsheet?
Is there a plan for more than 10 properties?
Do you charge per unit or per property?
Can I track properties in different cities?
See it against your own properties.
Add a property, add its tenants, and watch the rent tracking do the part you have been doing by hand.